We have implemented the new Content Entry feature for entering and uploading text and files:
What is it for?
Desk-Net is used by most of our customers for assigning tasks such as "Shoot a video" to other users.
All of those tasks are accessible from within the story box. However, in many cases the outcome of the tasks (i.e. the actual content) is sent to various email inboxes in the editorial department.
The Content Entry feature allows all users to enter text or upload files directly to the corresponding story and its assignments in Desk-Net.
Example: You ask a freelance journalist to write a piece of text about a certain topic. You have assigned this task to him in Desk-Net. As always she receives the assignment by email and can review it on her My Schedule page. She can click on a link "Enter text" and enter her text into a text entry field in Desk-Net. This way the text you have requested is stored together with the story.
Based on discussions with our customers we envision this feature to be used mostly with freelancers who do not have access to the editorial systems used in the newsroom.
What is it not for?
Desk-Net is a newsroom management tool and not an editorial system for editing and publishing content. It is therefore not intended to replace editing features in those systems.
How to access the Content tab?
Once you open a story you can see two new tabs at the top: The Overview tab and the Content tab. Simply click on the latter to open it.
We have also added links in various places that take you directly to the new Content tab:
- In the notification emails next to your personal assignments
- On the My Schedule page behind your personal assignments
- On the entry mask below your personal task assignments
How to enter and upload content?
Once you have been assigned to write a piece of text or create any other kind of content Desk-Net will provide you with the necessary means to enter or upload your content.
If you are supposed to write a piece of text you will see a text entry field including a character count.
You can also use a headline field (max. 200 characters) and a range of formats for editing your text. These features must first be activated in the admin area>general settings.
You can then use these for editing your text in the content tab. In addition, you also have the option of copying the text to a clipboard in both txt and html formats. All you need to do is click on the appropriate field to the right of the text.
In all other cases you will be asked to upload your files (e.g. picture files). Please note that with modern browsers you can upload more than just one file at the same time. Simply select all the files you want to upload and then upload them.
Once you have saved your content you will not be able to edit it.
In case the entered or uploaded content is still just a draft and you want to work on it later please check the box "Save as draft" on the right side. For as long as this setting is set nobody else can see the content.
How am I being notified about new content?
The tasks status will be set from "Requested" to "Received" (see icons below). This change will also show up in the Activity Stream.
How can I process the uploaded/entered content?
There are two ways of processing the content:
- Manually download or copy & paste the content
- Set up a ftp connection to a server in your company to have the content automatically transferred to your content management system. Learn more about this ftp content export.